Skip to content

RFIs that cite the record. Revisions that show their work.

When the field finds a conflict, Specset tracks the question against the conformed specs and drawings and checks the answer before it becomes silent scope. When a new set lands, use plan comparison to compare revisions sheet by sheet so unclouded changes do not walk onto the job unnoticed.

Book a demo →See the workflow
The question stays on the governing record. The answer is checked before anyone treats it as scope.
01 · On the record

Track the question.

Every tracked RFI stays tied to conformed sections, current sheets, and prior answers.

02 · Before the field

Check the answer.

The response is read against the latest sheets and governing sections. The PE or PM still issues it.

03 · Sheet deltas

Hand off what changed.

Set-to-set drawing changes, clouded or not, stay on plan comparison.

01 · Prepare

Prepare the question on the record.

RFIs are where ambiguity becomes schedule and cost. Specset keeps every tracked RFI tied to the same governing record used for design review and submittals: conformed sections, revision-tracked sheets, and prior answers. The next question does not reopen a closed one, and the answer is checked against what governs today.

Describe the issue in plain language, or start from a design-review finding or a submittal mark-up. Specset can pull the governing paragraphs and sheet references for PE/PM review, with citations attached to the question and an optional link back to the originating finding or submittal issue.

01Governing section and sheet references for PE/PM review
02Citations attached to the question
03Optional link back to the originating finding or submittal issue
02 · Current record

Track against the latest set.

RFIs live next to the revision-tracked drawings and conformed specs. When addenda or revised sheets arrive, open RFIs remain answerable against the current record, not last month's PDF folder.

Precedence stacks the way Specset already describes it on the platform: addenda, special provisions, and RFI answers in order, with an audit trail of what governs now.

  1. 01
    Addendum 223 31 00 §3.2 clearance revised in place.
  2. 02
    Special provisionsDuct elevation at grid C amended into the section.
  3. 03
    RFI 038 answerPrior clearance already on the project record.
  4. 04
    RFI 042, still openTracked against M-201 R2, the current sheet.
03 · The answer

Check the answer before it lands in the field.

When a response returns, Specset checks the answer language against the latest sheets and governing sections, then files the disposition into the project record so downstream reviews stay current.

Your team still decides what goes to the field. The agent prepares the check. The PE or PM owns the call.

04 · Revisions

See what changed on the sheets.

For set-to-set or sheet-to-sheet change detection, use plan comparison: every visual difference matched by sheet, classified by what it touches, shown beside the drawing, clouded or not.

When a bulletin lands, the two workflows work together. See what changed on the sheets, then review the tracked questions against the new governing record.

Plan comparison →
05 · Same record

The rest of the crew reads this record.

An RFI is not a side folder. It is tracked on the same governing record as design review, submittals, the conformed spec, and closeout.

Design quality review

Start from a finding.

A conflict the review already cited can open as the question, with the finding still attached.

Submittal review

Or from a mark-up.

A submittal issue can carry into the question so the answer is checked against the same package.

Spec intelligence

Read the conformed section.

Addenda and special provisions are already merged into the text the question is tracked against.

Closeout

The answer stays on the record.

A filed disposition remains available when the project turns over, cited to the same set.

06 · Where it lives

Keep the workflow on the project.

RFIs can live on the Specset project record, or sync both ways with Procore or Autodesk Construction Cloud when that integration is enabled. Connected projects create and update RFIs in each direction.

The question, the citations, and the answer check stay on the Specset record. Your team still reviews and issues.

See integrations →
Common questions

What teams ask about RFIs and revisions.

01Does Specset send RFIs without a human?

No. It organizes the question against the governing record and prepares the answer check. Your team reviews, edits, and issues. Human judgment outranks the AI on every outbound RFI.

02What is a Specset RFI checked against?

The conformed contract record: governing specification sections with addenda and special provisions applied, current drawings, and prior RFI answers already on the project.

03How is Specset RFI tracking different from plan comparison?

Plan comparison is the visual and revision delta between two sets or sheets. The RFIs and revisions use case covers preparing the question, tracking it, and checking the answer, and links plan comparison when the question is what changed on the drawings.

04How does Specset track RFIs on UFGS, Caltrans, and DOT projects?

Caltrans, WSDOT, FDOT, UFGS, and BNSF formats already in production are conformed into the same governing record the RFI workflow reads. Questions are tracked against applicable governing sections, current drawings, and prior answers.

05Where do Specset RFIs show up for the rest of the team?

In the Specset project record, and via sync to Procore or Autodesk Construction Cloud when those integrations are enabled for the project.

Related workflows
All use cases →
06Preconstruction

Submittal log

Interpret the project manual and build a cited register of required product data, samples, shop drawings, and closeout packages.

Project manualCited register
Explore submittal log
07Any phase

Spec intelligence

Merge the base spec, every addendum, and the special provisions into one conformed text per section. Search it, scan it, and cite it to the paragraph.

Manual + addendaConformed, cited set
Explore spec intelligence
08Bidding

Bid screening

Extract every opportunity from bid boards and notices, then read the full invitation. Damages, bonding, set-asides, and schedule risks come back cited before the go / no-go.

Invitation + noticesCited risk screen
Explore bid screening
Start from the conflict

Open the conflict on the page it came from.

Start from a finding, a submittal mark-up, or a field question. Leave with a cited question and a tracked thread.

Get in touch →Book a demo