The as-built record, answerable.
After delivery, the specs, drawings, submittals, and O&M manuals stay ingested and answerable, for the life of the asset.
The record arrives built.
Most buildings lose their memory at turnover. On Specset the specs, drawings, submittals, and O&M manuals stay ingested and cross-referenced into the assets, warranties, and maintenance plans the building runs on, every fact cited to the page it came from.
Banker's boxes and a thousand-page PDF.
Nobody can search it, so nobody does. The answers live in one veteran tech's head, and the record dies the day the building is handed over. The maintenance system, if there is one, gets typed in from memory.
One ingested record.
Every spec section, sheet, submittal, and O&M manual read once, then held as the assets, warranties, procedures, and plans your team runs the building from. Nothing is re-keyed, and every line points back to its source.
The asset registry, the warranties, and the maintenance plans are read out of the closeout documents and the O&M manuals. Nobody keys them in.
Every procedure step, warranty term, and answer carries the section it came from. Click it and the page opens.
Plans follow what the manual requires, on a calendar or a meter. Work orders materialize 90 days ahead and are reconciled every night.
Projects built on Specset hand over without a migration: the closeout record simply becomes the operations record.
Every installed product, with its manual attached.
Tagged and serial-tracked by system and location, from site down to room. Each asset carries the product actually installed, the submittal and the sheet it appears on, its warranty, and a maintenance schedule read straight out of the O&M manual, line by line, each line cited.
The record already exists.
Projects that closed out on Specset carry over the day they finish. Same assets, same warranties, same documents; the closeout record becomes the operations record, at the preferred rate.
- ✓AssetsThe closeout registry, tags, products, and locations intact
- ✓WarrantiesTerms, dates, and contacts, already extracted
- ✓DocumentsSubmittals, sheets, and O&M manuals, still linked
- ✓PlansThe procedures the manuals require, ready to schedule
We rebuild the record from what you have.
Send the O&M binders, the master compilations, the vendor PDFs, decades old included. An import agent works the package in four passes and returns a facility, not a folder.
- 01HierarchyLocations, systems, and the asset registry from the index
- 02ScanProducts and assets from each document, with its role
- 03ExtractionWarranties, procedures, and plans, cited
- 04DocumentationA written record per asset and system
The record generates the work.
Not an archive. It knows what is due, what is late, which warranty lapses next, and what the manual says to do about each one. And it answers the questions your team asks from the floor.
Nothing waits for someone to remember.
Every night the plans are reconciled and the next ninety days of work orders materialize. The board opens on what is due, what is late and by how long, which warranties lapse inside ninety days, and which outdoor work the forecast flags. Assign in bulk, or let the tech pick up the day.
The checklist is the procedure.
Each work order runs as a guided checklist, on a phone in the mechanical room or a laptop in the office, and resumes on any device where it stopped. Every step carries the O&M section it came from. Photo steps take the photo as the answer; a flagged step drafts the corrective for you to confirm; finishing the order draws the parts it used from spares and flags anything that fell below minimum.
Unlimited Q&A for your facilities team.
Every answer cites the O&M section it came from and links to the asset record: the as-installed product, its location, warranty status, and the next maintenance date.
“What filter does AHU-1 take?”
MERV 13 pleated, 20 × 25 × 2 in. · Qty 4. Replace quarterly per the maintenance plan.
The year, drawn and priced.
Every plan on one timeline with the warranties beside it, and every procedure costed from trade rates and parts, so the fiscal year is a forecast instead of a guess.
A plan fires on an interval, on a reading, or only when called, whichever the manual specifies. Fixed or floating cadence, your choice.
Start dates, terms, and contacts extracted from the closeout documents; coverage ending within ninety days surfaces on the dashboard by itself.
Planned parts reserve stock; completion draws it down. Below minimum flags a reorder, critical parts email the escalation contact, and the export lists what to buy first.
The year, priced in advance.
Every procedure is costed from your trade rates, the parts it plans to use, and any contracted service. The fiscal year rolls up by month with a corrective reserve, and cuts by system, asset, trade, or category, so the budget request is a report, not a spreadsheet weekend. Federal fiscal years are a setting.
Running day to day for a federal science agency, from questions on the record to the maintenance calendar and the fiscal-year forecast.
The operations record is the closeout record, so nothing is re-keyed at handover and every answer still cites its source.
Priced per facility with unlimited users. No seats to count, no usage to meter.
Start with one building.
Bring the turnover package from a recent project, or the binder shelf from an old one. We'll show you the record it becomes.